Back to the ESI Products Page:
IVX + RFID = A unique solution for SMEs
IVX Presence Management is a hardware and
software solution incorporating an innovative combination of RF scanning
technology and ESI’s award-winning IVX telephone systems. Now even small
and medium-sized enterprises can reap the benefits of:
- Presence indication.
- ESI’s Personal Call Routing.
- Access control.
- Documented tracking of users’ work hours and attendance
IVX Presence Management is offered as a basic doorphone solution for
addressing basic entry and exit applications, and as an advanced supervisory
solution utilizing RFID technology to provide access control and
A Time and Attendance Management Option maximizes the value of this
phone operation — IVX Presence Management supports basic two-way door
phone operation. The integrated doorphone operation includes strike-plate-type
lock control, two-way audio connection, CALL key, and large backlit
two-line display. IVX Presence Management RFID Reader doorphones may be
mounted inside or, with the addition of an optional weather-resistant acrylic
enclosure, on the exterior of a building.
entry control — Where an IVX Presence Management RFID Reader is
installed, a call can be made to a station, department, or Esi-Link location
by pressing the CALL button. If a user answers that call, the user can
then use the remote door unlock feature key to unlock the associated door. The
CALL button destination can be different for day and night modes.
NOTE: Only IVX Digital Feature
Phones can be used to remotely unlock the door.
control — Issued building keys can be easily replaced with IVX Presence
Management RFID Readers by distributing assigned electronic keys to all
authorized employees. These devices can be of the “scan card” type or a key
ring fob. Scanning of the electronic key activates the strike lock of the
door, giving authorized personnel access. Use of IVX Presence Management RFID
Readers will reduce incidents of weather-related corrosion of key contacts and
security breaches caused by employees’ codes inadvertently becoming known to
scheduling — Access is controlled by the recognition of programmed RFID
electronic key devices. Each electronic key is programmed to be recognized by
one or more IVX Presence Management RFID Readers, in any combination.
Additionally, individual tag devices may be programmed to allow access only on
specific days or between specified times. Up to seven schedules are maintained
for each tag device.
Presence indication — IVX Presence Management hardware and IVX system
software combine to create a powerful tracking personnel solution. The
integration between the ESI system and IVX Presence Management allows station
status to be modified by simply entering or leaving the building. This feature
provides a powerful advantage to both managers and co-workers who must be
aware of employees’ presence. Users with a DSS appearance of an extension on
their station can track that person’s status at a glance. Distinctive lamp
indications for In- or Out-of-Building are all triggered by scanning into or
out of IVX Presence Management. Historical records of employees’ presence in
the building and hours worked may optionally be added with the
Time and Attendance Management Option.
Personal Call Routing — Unique to ESI, this operation performs
immediate and automatic control of station functions for the scanning user.
Programming of the station associated with the scanned electronic key reflects
the user’s call-handling choices, based on presence in or absence from the
building. Choice of Intelligent Call Forwarding™ destinations, off-premises
“reach-me,” call routing methods, mailbox greetings, message notification
options, and quiet time programming can all be automatically altered when
leaving the building.
- Call forwarding
destination selection can be controlled simply by scanning out when
exiting the building. Calls can be immediately routed to voice mail instead
of ringing the station several times, saving callers’ time and eliminating
unnecessary office noise. Alternately, an external number, such as a cell
phone number, may be defined as the “absence destination” so that calls
follow the station user wherever he goes.
- Mailbox greeting
selection enables users to define different outgoing messages on their
mailbox for when they are in or out of the office. This allows callers to
have a better understanding of the availability of their party, encouraging
messages to be left instead of blind hang-ups. It saves the mailbox user the
time and aggravation of switching between outgoing greetings.
- Message notification
options include dialing a pager, calling an external number or another
station number, or taking no action at all. Additional parameters include
the amount of time the IVX system will delay before making the notification,
the number of attempts made to notify, and the amount of time between
attempts. When a user scans out, his choice of all parameters can be
modified to accommodate his absence. When he scans in again, his normal
selections are reinstated. This automatic modification to message
notification ensures that important messages won’t go unattended for hours
or overnight. This increases all mailbox users’ productivity.
- Quiet time is the
period during which a mailbox user wishes to suspend message notification
and the off-premises “reach-me” callout feature. Perhaps this time period
begins at the close of the business day, but is enabled 10:00 AM to 3:00 PM
on weekends. The mailbox user may function in a tech support capacity so,
when leaving the building, he must continue to be notified of calls and
messages until 11:00 nightly. The time limits established for enabling and
disabling quiet time are automatically controlled by scanning into or out of
the building. This eliminates the need for a user to access his mailbox to
switch on or off notification prior to leaving for the night.
Time and Attendance Management Option — With the
addition of an optional third-party software package, IVX Presence Management can
document employees’ time records based on scanning into and out of the
building. Integration among the IVX system, IVX Presence Management, and the
Time and Attendance Management Option package simplifies timesheet preparation
and payroll functions. An Ethernet® connection is
provided to the customer’s LAN via ESI’s NSP*, which passes RFID scanning
activity to the customer’s workstation PC running the time and attendance
software application. The host PC is not required to be a dedicated unit, nor
does it need to be a server.
ESI has partnered with
to provide the Time and Attendance Management Option. By ESI’s maintaining
this special third-party arrangement with Wasp Technologies, you’re ensured of
superior integration between the IVX system and the software application, at a
very reasonable cost.
The Time and Attendance Management Option formats the attendance history
of each scanned employee in a way that is easily imported into many payroll
software packages, such as ADP® and QuickBooks®.
Many companies that believe such an automated payroll application is out of
their reach financially or too sophisticated for their company find that this
option saves countless hours in payroll preparation, error correction, and
employee negotiation over time worked and absences.